Tech recommendations
These tech tips are all about making a big difference with minimal effort. For a full list of apps and tools I use visit the uses page.
Computer automation
Automate repetitive tasks and quickly access frequently used resources
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Make use of snippets and keyboard shortcuts
With multi-key combinations on your keyboard, you can quickly execute common tasks like pasting emails, addresses, or opening common applications. Additionally, you can pull up text Snippets with a keyboard shortcut to get a popup with a searchable database of reusable text for rapid insertion. I use BetterTouchTool for keyboard shortcuts and Rocket Typist for text snippets.
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Configure most used tools using keyboard shortcuts
Most apps have dozens of built-in keyboard shortcuts for common actions. Learn them to rely less on slower mouse clicks to improve your workflow and stay in flow states when working.
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Use Raycast to get quick access to anything you need on your Mac
Raycast is a powerful launcher app that lets you initiate 100s of commands. It's much better than Spotlight and has has a community store with hundreds of extensions. I highly recommend it.
Computer optimization
Enhance the usability of your mac using upgrades and better configurations
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Use a window manager to quickly snap windows on a screen
A window manager lets you quickly resize and reposition application windows side by side. These are very useful when working between apps. Rectangle is a good one.
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Invest in good screens
It's worth getting 2 high quality screens or 1 wide angle one. You productivity doubles when you can properly see multiple windows at the same time. It's a must especially if you spend hours looking at screens every day.
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Use QSpace to open up to 4 finder windows at once
QSpace lets you open up to four Finder windows at the same in a single pane making it easy to work with multiple folders simultaneously.
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Use a clipboard history to quickly reaccess previous copies
Clipboard managers remember the history of previously copied items. They let you quickly reuse previously copied text instead of flipping back and forth between documents. It's even more relevant now when using AI tools. Raycast offers this functionality natively.
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Use TextSniper to extract text from anywhere on your screen
TextSniper lets you to capture and extract text from any part of your screen even if it's an image or video.
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Create a Links folder with aliases to your most accessed folder locations
Create a Links folder in your Finder where you add shortcuts to your most frequently accessed folders. Make Finder open it by default and type the folder name you need as soon as you open it. This makes it super quick to open them.
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Install BetterDisplay to improve Mac screen resolution on 2.7k screens
Mac doesn't support scaling on 2.7k resolution monitors. This means you'll have blurry text. With BetterDisplay you can add non-standard resolutions and make it look sharp. It also helps you quickly adjust common display settings like resolution, brightness and night shift on your monitors.
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Get a monitor light bar to reduce eye strain when working at night
Working on a bright screen in a dark room tires your eyes. A monitor light bar is a long thin lamp that attaches to the top of your display and lights up your desk area without shining on the screen or into your eyes. It's much better to work with one in low-light conditions.
Mobile optimization
Make the most of your mobile devices by minimizing distractions and automating frequent tasks
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Turn off all unnecessary notifications except for the most critical apps
Turn off notifications for all but the most essential apps. Most notifications are not time-sensitive anyway. This will reduce the anxiety or reflex of checking your phone when it lights up or vibrates. Start first with email notifications, you rarely have to answer those immediately.
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Install Opal to time-block distracting apps on your phone
Our phones are full of apps designed to capture our attention. Most of the time we open them out of sheer habit. Use an app like Opal to block distracting apps during specific times. Don't rely on your willpower for this, you will fail.
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Make use of Apple Shortcuts to easily activate tasks you repeat frequently
Create custom shortcuts on Apple Shortcuts for multi-step actions you activate frequently. For example, you can create one to put your phone into sleep mode, turn on airplane mode, dark mode, dim your bedroom lights and automatically set your alarm in your sleep tracking app all in one button.
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Install a read later app to save things you want to read later and easily find them
We often come across interesting articles, videos, or websites that we don't have time to fully engage with in the moment. Use a read later app to save your finds in one accessible place. The next time you want to read you know where to find them. I find Instapaper to be the best in this category. It has great offline support.
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Save frequently needed files on the cloud (and encrypt them)
Store important files and documents you may need in the cloud to make them accessible from anywhere. Make sure to encrypt files locally before uploading them using Cryptomator (see security section). Saving them online also protects your data if you lose or damage your device.
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Get an Apple Watch to reduce your phone usage and for even easier access to shortcuts
An Apple Watch helps you use your phone less. It gives you quick access to certain apps, information and shortcuts. Using Siri on the watch is also a good to way to avoid having to look at the screen completely.
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Set up your phone to switch to Grayscale by triple-clicking the lock button to make it less appealing
Set your phone to switch to grayscale with a triple-click of the lock button. The lack of color makes it less visually stimulating and less addictive. You can easily switch between the two modes when you set it up with the shortcut.
Computer security
Protect your digital data and maitain privacy online
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Use a password manager to manage all your passwords and 2FA
Password managers remember all accounts and passwords you create. You save a lot of time by autofilling login details. They're available on all your devices. You can use them to generate unique passwords for important accounts and use them to manage your 2FA Two Factor Authentication codes. You also get the added benefit of easily being able to share selected passwords with your partner for joint accounts.
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Install uBlock Origin on your browser to block ads and trackers
Online ads and invisible tracking scripts track all your online activity across sites and slow down browsing. Installing an adblocking extension like uBlock Origin solves that and lets you see more organic search results.
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Locally encrypt files you store on the cloud with Cryptomator
Storing files in the cloud is really convenient but not private. Use Cryptomator, a simple, open-source tool, to encrypt your fileslocally on your computer before you uploading them. Even if someone gains access to your cloud storage, they won't be able to access your files without the encryption password. Just be mindful that if you lose that password, there is no way to access that data anymore.
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Use a VPN when connected through an unsecured network
A VPN encrypts your internet connection and secures your data from hackers when accessing the internet from unsecured networks. VPNs also mask your true IP address and location and allow you to access geoblocked services.
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Keep airtags in your bags and luggage when traveling
AirTags help you keep track of your stuff in real-time. When you travel, attach them to your bags and luggage to quickly find them if misplaced or stolen.
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Install Little Snitch to control which apps are connecting to the internet
Little Snitch is a Mac firewall that allows you to control what apps are connecting to the internet. It lets you monitor what apps are silently sending data to advertisers and analytics companies without your knowledge.
House automation
Implement smart home technologies to automate and simplify household operations
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Install WiFi controlled plugs, colored light bulbs and curtain rods
This is the most worthwhile investment. Set up WiFi controlled plugs, colored light bulbs, and automated curtain rods to control them from your phone. You can change the color and brightness of your light bulbs to change the mood of a room. You can set your curtains to automatically open and close. With a few upgrades you can really make your home "smart". And you can set up scenes to automatically do multiple changes at the same time.
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Get proper airplay speakers and a TV
Invest in high-quality AirPlay speakers and TV. It makes it so much easier to play music or stream videos.
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Use Siri and iOS shortcuts to control all your automation without touching your phone
Leverage Siri together with iOS Shortcuts to automate certain tasks and control smart home devices without touching your phone. I set up voice commands to manage everything from lighting to curtains.
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Get a robot vacuum to clean the floor when you leave the house
I love robot vacuums. They clean your floors and get rid of dust without you having to do anything. They map your house so you can configure exactly what you need to clean. Some models can also mop the floors and empty their own dustbins.
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Install motion controlled night lights
Install motion-controlled night lights in hallways and bathrooms. If you need to move at night, you don't have to turn on the light or use your phone flashlight.